Rentals

Rules & Regulations 

Deposit – $250
Renter agrees to pay $250 deposit which will be refunded only if the premises are left in a satisfactory state once the rental term is complete.

The deposit must be submitted with the return of this signed contract by cheque, cash, or credit or etransfer. Cheques must be payable to Winkler Arts and Culture. Etransfers can be sent to admin@winklerarts.com. Cheques will not be held, but will be deposited, and refunded via cheque at the time the deposit is to be released.

In the event that the event is cancelled within 24 hours of the rental date (because of inclement weather), an alternative date will be offered and the deposit will remain with WA+C until after the event is complete. If cancellation occurs within 1 week of the day of the rental, the deposit will be refunded minus $100 administration fee. If cancellation occurs between receipt of the contract and one week of the event, the deposit will be refunded minus $50 administration fee.

Return of Contract
Dates requested by the renter are not considered firm until the renter has returned the application with the $250 deposit and the Executive Director has approved the event.

Premises
It is agreed that the renter shall take the premises as he or she finds them (this includes returning tables, chairs, etc. to it’s original location), and further that WA+C assumes no responsibility for any outside property placed within the facility.

Venue Rental
Renter agrees to pay WA+C for the use of the facility, the sum as to be determined by Renters Rates. Any adjustments to these fees are at the discretion of the Executive Director, and will be adjusted in detail justifying the change in fees.

Insurance
Renters must provide liability insurance of $1,000,000 for itself, contents, and participants. The renter shall provide WA+C with a certificate of insurance no less than 30 days before the scheduled rental, unless otherwise arranged with the Executive Director. Corporate bookings may provide a 3rd Party Liability Insurance. For more information, please contact Andrew Dueck @ Westland Insurance in Winkler. 204-325-6777

Services Provided
All expenses incurred by WA+C will be billed to the renter. This includes replacement of water (water jug), use of drinks, replacement of broken or used WA+C owned supplies, etc) in addition to any of the rental rates noted at the bottom of this page.

Damages
Renter shall be responsible for the payment of any and all damages to the building, furnishings, fixtures or equipment whether caused by the renter, or his/her employees, volunteers, agents, representatives, or guests. Damage to the premises shall be at the expense of the Renter. Documentation and notice of damages will be made by WA+C to the renter before the deposit is returned.

Staffing/Security
WA+C shall secure and the renter shall pay at the rates found under the “Rental Rates”, all necessary staffing including security. WA+C will provide opening and closing procedures to the renter. It is the renters responsibility to ensure that the facility (all doors) is locked at the end of the event.
Donations. No collections of donations or solicitations whether for charity or otherwise shall be made, attempted, or announced on the premises without prior approval of the Executive Director.

Building Capacity
Persons will not be permitted inside teh premises in excess of the established capacity of 200 persons. The main gallery can seat 60-70 comfortably.
It is important to note that if the renter is serving alcohol, they must abide by the capacity limits set out by the LGCA (Liquor, Gaming, Cannabis Authority of Manitoba). Limits are updated on a regular basis and are noted at the entrance of WA+C.

Control of the Building
WAC shall be at all times under the control of the Executive Director. The Executive Director is permitted to conduct regular inspections to ensure that all exit doors and corridors are clear and that all sight lines are not obstructed. Renters must abide by all requests to move tables, displays, etc

Default
Should the renter default in the performance of any of the terms and conditions of this contract, the Executive Director at his/her option, may terminate the same. Any deposit made by the Renter to the Winkler Arts and Culture shall be retained and considered as liquidated damages.

Merchandise Sales
Winkler Arts and Culture retains exclusive rights concerning the sale of programs, novelties, souvenirs, momentos, merchandise, and advertising materials sold within the building A client group may conduct lobby sales of souvenir merchandise, including video and audio recordings, in which case WAC shall collect a 10% commission on the sale price of each item sold, excluding cds. WAC staff must be given advance notice of any merchandise sales. Merchandise must be available for an inventory count no less than 2 hours before the doors open to the public.

Alcohol Service
Alcohol beverages are not permitted in the building without authorization from the Executive Director. The right to serve alcohol beverages and/or concessions is held by the facility. If you wish to have alcoholic beverages served, please speak to the Executive Director prior to signing this agreement.

Force Majeure
If WAC or any part is destroyed or damaged by fire, the elements, mob, riot, or for any reason is rendered unfit for occupancy either prior or during the event, or if the facility is unable to give the Renter possession of the facility during the event because of national or local emergency, calamity, epidemic, strike, or war, this agreement shall be suspended for the period during which the premises cannot be occupied, the Renter or, in the Executive Director ‘s sole discretion, the arts and culture Centre may terminate this agreement and return the renter any advanced or unaccrued payments, less reimbursement payments, without any further liability or obligation by the venue.

Entire Agreement
This agreement contains the entire agreement of the parties. No representation warranties, conditions or agreements shall be binding on the parties unless incorporated in this agreement any attached exhibits. This agreement may not be amended except by a writing signed by the parties.